a) Performs procurement functions and exercises financial authority at the level as established by
b) Ensures that all procurement activities are expediently and economically performed in accordance
with established policies and procedures. Recommends improvements to policies and procedures
where such improvements can be made.
c) Checks for the accuracy and completeness in respect of scope of work, requisitioned quantities
and authorisation requesting amendments from users where necessary.
d) Pre-qualifies and prepares list of qualified bidders for the requisitioned items or agreements,
prepares enquiry package incorporating all technical, commercial and inspection requirements,
where specified, to approved bidders. Contacts bidders to remind them as the bid deadline
approaches thereby ensuring that maximum numbers of bids are received.
e) Checks bid for correctness of technical and commercial data and passes bids and/or vendor
enquiries to users for technical comments, clarification or additional details.
f) Uaises with users to expedite final technical evaluation of bids. Carries out the commercial
evaluation and participate in the technical analysis of standard and less complex bids, ensuring that
adequate justifications are provided for rejected bids. Prepares techno-commercial
recommendation and submits for award approval.
g) Ensures timely procurement of all materials.
h) Prepares purchase orders, Request for Quotations and related documents incorporating all
necessary information, testing, certifications and inspection requirements.
i) Prepares and establishes malerial price agreemenls and ensure on lime renewal.
j) Provides annual commilmenl and long lerm purchasing plans for capilaUmajor purchases and
purchase agreements to meet user requirements based on approved budget provisions.
k) Plans all purchasing activities carried out to procure user requirements for plant, machinery,
materials and spares. Undertakes research into prices and lead-time required by supplier by
reviewing publications, advertising material and press releases.
I) Undertakes personally, the purchase of high value and or technically complex, urgent shutdown or
critical materials Provides appropriate recommendations for bidders lists and awards to Tender
Boards in respect of high value items.
m) Understands market trends, conduct and participate in supplier negotiations and be able to
recommend sources of supply.
n) Participates in regular rig site visits and resolves procurement related issues and explains the
procurement procedures and policies.
0) Reviews supplier performance on yearly basis and prepares a report on the same and forwards it
to Head Procurement who forwards the same to Vendor Management for further action.
p) Participates in the development of Bulk and Blanket Purchase Orders and annual price agreements
with vendors as and when required in order that continuous supplies/materials can be made to the
rigs or user divisions.
q) Provides co-ordinating support to the expeditors, user diVisions, accounting and budgeting
personnel during the post-commitment stage of the procurement process by discussing the terms,
provisions and technical specifications of Purchase Orders, effecting revisions where appropriate
and resolving discrepancies relative to vendor invoices and the like.
r) Maintains open lines of communication with Warehouse Section personnel and end users in order
to keep them appraised on the progress of procurement. Ensures that, users and warehouse are
provided with adequate information on market availability, prices and delivery schedule of
s) Participates in the continuous review of methods, procedures and reporting systems, induding
computerised records and recommends changes that will smooth the flow of work and improve the
timely supply of purchased items.
t) Performs related duties as assigned, such as monitoring the computer input/output operation and
reporting difficulties to immediate supervisor, monitoring supplier's adherence to delivery of urgent
materials, preparation of various reports, identifying new supply markets and the like.
u} Conducts frequent site visits for awareness of process and solving end users complaints.
v) Participates in benchmarking exercises of prices and procedures.
|Job Location:||Abu Dhabi, United Arab Emirates|
|Career Level:||Mid Career|
Free zone sharjah Dubai UAE
PROCUREMENT OFFICER - Al Nahiya Group jobs
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